I have used a fair number of systems at this point, all of which seem to have pros and cons. For collaborative editing - multiple users editing at once - web-based tools are going to win this. Google Docs is the clear winner for academia, because the alternatives don't have as robust a set of tools for reference management. If you only need document editing, it looks like cryptpad is a promising option not yet discussed. You can stand up an instance inside the walls of your organization, or even run a public-facing instance with less probable exposure because of the encryption built in. Also, your organization's data isn't being used to feed LLMs by Microsoft or Google, which is a nice change. Confluence, already mentioned, is not good at collaborative editing, even though it is a wiki. The only reason anyone has Confluence (I believe) is because they bought Jira. I imagine that this can unify your whole workforce in hating Atlassian, instead of hating management. I have used whatever Microsoft is calling its document sharing platform - SharePoint, Teams, etc - and it is fine. OneNote is actually capable of collaborative editing, which is kind of OK. It all gets sucked into the LLM machine, and Microsoft will never miss a chance to charge you rent on things you thought you owned, but it mostly works. I have used Dokuwiki, mentioned below, and it is surprisingly capable, though I would not try anything too complicated, there is little conflict management built in. While I like Markdown, and using a source code management tool is very robust, I would only try that with other programmers - most people who are not programmers are profoundly insensitive to syntax, and even very competent Excel jockeys don't think of what comes after the "=" to be syntax. For markdown to work well, people have to be able to express themselves by knowing the syntax, and that is a non-starter in my experience. On Sun, 30 Mar 2025 at 17:17, William Park via talk <talk@gtalug.org> wrote:
Hi all,
What app or platform do you or your company use to share/edit document for a group of people? Main use would be to put all internal documentation, comment, discovery, and faq into one location.
- People say "SharePoint", but never used it myself. - We (old job) use to put Word documents on server. Only one person could write to it at a time, but that was okay for the low traffic. - Plain HTML file might be okay. Edit by Notepad++.
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