On 2025-03-31 10:42, D. Hugh Redelmeier
via talk wrote:
From: William Park via talk <talk@gtalug.org>
What app or platform do you or your company use to share/edit document for a
group of people? Main use would be to put all internal documentation,
comment, discovery, and faq into one location.
* People say "SharePoint", but never used it myself.
* We (old job) use to put Word documents on server. Only one person
could write to it at a time, but that was okay for the low traffic.
* Plain HTML file might be okay. Edit by Notepad++.
Do you care about privacy, confidentiality, etc.?
If not, Google Docs seems like an obvious choice. (I didn't say "best".)
In our organization (my household) we use a NAS. That doesn't mediate
simultaneous updates. NextCloud would surely be better. Our documents go
back a long time so I don't want technical lock-in.
In projects I work on collaboratively, git works great. That's not great
for WYSIWYG thingees like word processors and spreadsheets. I'm not sure
that they are easy to use collaboratively anyway, but Google Docs does it
and so does NextCloud, I think.
For human authoring, markdown seems better than HTML: simpler, less fussy,
less cluttered. That's what Media-wiki and many other systems use.
Markdown is easy to fit into a plain-text oriented system like git. If
you look at GitHub, you will see that most projects use markdown,
especially for their readme.md. https://en.wikipedia.org/wiki/Markdown
Unfortunately, there are many minor variations of markdown -- I'm not sure
how portable it is.
I really like git for managing collaboration since there is an audit trail
for all the changes. Media-wiki does this too (look at "View History" on
Wikipedia). I assume that LibreOffice and MS Office have tools for this
but I don't know how they do or could work.
Even though git is useful and markdown is simple, some people will resent
having to learn them. (Git is complicated so you need to produce a really
simple set of recipes for your users. GUI front-ends might help.)
Secure inter-organizational sharing is an issue. I've used WeTransfer.com
and CISCO ShareFile (hosted by one of the organizations).